No 6 (2024)
Archival science and document science
Electronic scientific and technical documents as an archival storage object: a round table review
Abstract
The analytical review of the materials of the round table “Electronic Scientific and Technical Documents as an Archival Storage Object” held on December 5, 2024, as part of the VNIIDAD research work on the state assignment of the Federal Archival Agency for 2023-2024 is presented. The reports covered issues of storage, acquisition, accounting and use of electronic scientific and technical documents, problems and prospects for organizing their acceptance for storage in state archives.
Herald of VNIIDAD. 2024;(6):4-16
4-16
State policy and legal regulation of the archival industry in the member states of the Commonwealth of Independent States in 2021-2023
Abstract
The issues of organizing archiving management in the member states of the Commonwealth of Independent States, the development and improvement of national legislation on archiving and other regulatory legal acts in various areas of archiving are considered.
Herald of VNIIDAD. 2024;(6):17-30
17-30
Development of a new edition of the List of typical management archival documents, created in state government bodies, local government bodies and organizations activities, with identified retention periods
Abstract
Certain aspects of the development of the new edition of the List of typical management archival documents, created in state government bodies, local government bodies and organizations activities, with identified retention periods are considered. The proposals for making changes to the List are submitted and their justifications are provided.
Herald of VNIIDAD. 2024;(6):31-47
31-47
The specifics of documents types indexing (using the example of the List of documents created in the Ministry of Science and Higher Education of the Russian Federation and its subordinate organizations activities, with identified retention periods)
Abstract
The methodical and practical aspects of documents types indexing of the List of documents created in the Ministry of Science and Higher Education of the Russian Federation and its subordinate organizations activities, with identified retention periods (2023) are analyzed. Specific examples of individual lines indexing are presented. The increasing efficiency of using the List of documents when developing a high-quality index of document types is highlighted.
Herald of VNIIDAD. 2024;(6):48-58
48-58
Thematic groups of information about a person in archival documents
Abstract
The article describes an approximate list of thematic groups of information about the personal and family secrets of a citizen, his private life, as well as information that poses a threat to his safety, presented in the Methodological Recommendations of VNIIDAD. The normative and legal justifications for the allocation of these thematic groups are given. The types of archival documents that may contain this information are named.
Herald of VNIIDAD. 2024;(6):59-69
59-69
Formation of qualification requirements for employees in document support of management and archiving sphere. General issues
Abstract
Based on the analysis of regulatory legal acts governing the practice of document support of management and archiving, regulatory legal acts in the field of qualification assessment, as well as current professional standards and qualification reference books, the formation of qualification requirements for employees in document support of management and archiving sphere is considered.
Herald of VNIIDAD. 2024;(6):70-79
70-79
RECORDS MANAGEMENT
From record keeping to archive: problems of the regulatory framework development in the context of digital transformation
Abstract
The preparation of proposals for the development of normative legal acts in the field of record keeping and archiving in the context of the use of digital technologies in document support of management and the expansion of the use of electronic forms of documentation, prepared within the framework of research work “Improving the legal and regulatory support for the record keeping sector, taking into account the development of electronic document management” are analyzed. The use of theoretical and methodological foundations of the document continuum concept, which implies end-to-end responsibility for a document within its life cycle from creation to archival processing is substantiated. Under this concept, separate industry regulations should be considered as a system governing the creation of end-to-end processes for documents operating based on unified technological approaches.
Herald of VNIIDAD. 2024;(6):80-87
80-87
Issues of record keeping regulatory framework
Abstract
The issues of normative regulation of the record keeping basic concepts definition, provisions on the creation and functioning of an electronic signature, some situations arising during the formation of the documentary fund of an organization are considered. Based on the analysis of current regulatory legal acts and the assessment of standards quality, proposals are formulated to improve the record keeping regulatory framework.
Herald of VNIIDAD. 2024;(6):88-95
88-95
The European Union law on artificial intelligence: challenges and opportunities for records management
Abstract
The Artificial Intelligence Act of the European Union as a normative legal act regulating the legal status of artificial intelligence systems and establishing a responsibility for the decisions they make is analyzed. The classification of artificial intelligence systems based on risk levels assessment, requirements for their life cycle documenting is considered. The importance of an interdisciplinary approach in developing standards regulating specific issues of artificial intelligence systems functioning in relation to record keeping and archiving is highlighted.
Herald of VNIIDAD. 2024;(6):96-106
96-106
All-Russian scientific conference with international participation "Formation of the domestic scientific school in document science: scholars and ideas"
Abstract
A review of the All-Russian scientific conference with international participation “Formation of the domestic scientific school in document science: scholars and ideas” held on November 20, 2024 at the Institute for History and Archives of the Russian State University for the Humanities is presented.
Herald of VNIIDAD. 2024;(6):107-110
107-110
Foreign experience
InterPARES Trust AI: security issues in using artificial intelligence in documents operating
Abstract
An overview of publications by participants in the InterPARES Trust AI project on the application of artificial intelligence technologies in operating with documented information is presented. The artificial intelligence technology tools such as computer vision, natural language processing (NLP), privacy enhancing technologies (PETs), and vulnerabilities of large language models (LLMs) in relation to the problem of ensuring the security of artificial intelligence systems when documents operating are considered. The need to develop approaches to ensuring the security of the applied artificial intelligence systems is highlighted.
Herald of VNIIDAD. 2024;(6):111-117
111-117